Key Concepts

Stave is highly configurable to suit the staffing processes used by a variety of different leagues and organizations. If you’re comfortable with Stave’s out-of-the-box setup, start with the How To pages to learn how your organization an start staffing. If you’d like to go deeper or customize Stave to meet you unique needs, learn these key concepts first.

Roles and Role Groups

Stave treats any slot where you can staff a person as a Role. Roles are organized into Role Groups: collections of Roles that are related and staffed together. For example, non-skating officials’ Roles are part of a Role Group called NSO:

• HNSO
• JT
• PLT
• PLT
• SBO
• SK
• SK
• PBM
• PBT
• PBT
• ALTN

Note that there is one Role per person staffed, not one role per job a person does: two SK Roles, two PLT Roles, two PBT Roles.

Roles can be exclusive or nonexclusive. Most Roles are exclusive, which means that a person staffed in that Role can’t also do another Role. An IPR can’t also be an SK! A few Roles are nonexclusive, which means that a person staffed in that Role can also hold another Role in the same Role Group. A HNSO can also be the JT, but can’t be IPR.

Events and Games

An Event is any activity for which you recruit and staff people. An Event can encompass any number of Games. A to-be-determined Event (no Games), a singleheader (one Game), a tripleheader (three Games), and a three-day tournament (16 Games) are all examples of Events.

Events are associated with one or more Role Groups, representing the set of Roles you want to staff for that Event.Role Groups can be linked to the Event, representing jobs that span the whole Event, or to Games, representing jobs done in each Game separately. For example, an OPR Role is filled on a per-Game basis, while a THNSO Role is filled on a per-Event basis.

An Event is always owned by a League. Users who have the Event Manager permission can create, update, and staff Events.

Application Forms

When you build Application Forms and staff an Event, you do so based on Role Groups. For example, you’d typically have an Application Form that covers NSO and SO Roles, because those Roles are usually staffed as part of the same process. If you use Stave to staff other volunteer jobs, like photographers or announcers, those would be part of other Role Groups and have their own Application Forms.

There can only be one Application Form for each Role Group in an Event, but Application Forms can cover multiple Role Groups. For example, a tournament Event might have one Application Form for the SO and NSO Role Groups, and a separate Application Form for the THO Role Group.